OSU Information Session Policy - Updated 4/26/11 Print Icon
OSU Information Session Policy - Updated 4/26/11
OSU Career Services requires pre-payment for Information Sessions registration.
Registration for Information Sessions will not be confirmed until payment is received. This pre-payment is required to hold your reservation for a room at the Wes Watkins Center.
 
Information Sessions Fees:
  • Room Reservation, Setup, and Equipments: $140.00
  • Additional Breakout Room: $70.00
  • Food Options:
    • Drinks Only: $1.50 per person
    • Gourmet Cookies & Drinks: $3.00 per person
    • Hideaway Pizza, Gourmet Cookies & Drinks: $7.50 per person
  • You will receive an invoice (including payment options) via email following receipt of your Information Session Request Form.
 
Cancellation Policy:
Cancellations will be accepted provided that notification is given in writing to OSU Career Services. Cancellations must be sent via email to mindy.walthall@okstate.edu or to your HIRE Team member and must be received by stated cancellation deadlines. Career Services reserves the right to charge any costs incurred prior to cancellations and the following fees:
  • Cancellations must be received no later than 3 business days prior to the start time of your event to receive a 100% refund (i.e. Information Sessions scheduled for Thursday at 5:00 pm must receive a cancellation notification no later than the previous Monday at 5:00pm).
  • Cancellations made less than 3 business days prior to the start time of the information session will incur all room fee costs and are subject to incurring all other fees (catering, etc).
  • Any cancellations made after noon on the day of the scheduled Information Session will incur all costs for room fees and catering.
  • Employers are entitled to re-schedule the date of their Information Session. However, if the changes is made less than 3 business days prior to the originally scheduled time, there will be a $50.00 re-scheduling fee.
 
Attendance Numbers:
  • OSU Career Services will book your room and catering needs according to the estimated number of attendees that you list on your Information Session Request Form.
  • Changes to this number must be made no later than 5 business days before the date of your Information Sessions. Your HIRE Team members will be in contact with you by this date to confirm your attendance numbers.
  • Any additions will require pre-payment by credit card or check.
  • Please contact Mindy Walthall, OSU Career Services Event Coordinator, (mindy.walthall@okstate.edu, 405-744-9644) or your HIRE Team member with any needs.
 
Reservation of a Venue:
  • The OSU Career Services Event Coordinator will reserve a room for your Information Session at the Wes Watkins Center as per the availability of your requested date and time stated on your submitted Information Session Request Form.
  • The link for this form will be sent to you by your HIRE Team member or you may find it online at Information Session Request Form.
 
Resources for Your Information Session:
  • An OSU Career Services staff member will be in attendance at the Wes Watkins Center during the time of your Information Sessions to greet you as well as to be on hand to ensure everything is in order and help should any issues arise.
    • Our staff member will ensure that your catering needs have been met and will make sure all food and drinks that have been pre-ordered are set-up for your attendees.
    • They will also provide any interview schedules that you might have for the next day.
  • The Wes Watkins Center will also have a staff member to help with any A/V or electrical needs.
  • Please contact Mindy Walthall at least 24 hours prior to your session with any exceptional A/V needs.
  • Due to compatibility issues, we ask that if you are bringing your own laptop computer that you arrive at least 1 hour before your scheduled Information Session.
    • OSU Career Services and the Wes Watkins Center highly recommend that you bring a copy of your presentation (CD, DVD, or Jump Drive) to use on the Wes Watkins Center computers if an issue arises and a personal computer is not compatible with the Center's software.
    • The Wes Watkins Center's A/V is compatible with most PC based programs or they recommend bringing an Apple adaptor if you have an Apple computer.
 
Inclement Weather:
Should inclement weather prevent the Information Session from occurring on the scheduled date, OSU Career Services will re-schedule the date and all fees as well as cancellation policies will apply. Please consult the following for official news regarding your Information Session:
OSU Career Services reserves the right to change or modify these Information Session Policies as it deem necessary without notice to any other party, which such changes shall be binding upon the registered companies.
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